Selection and preparation advice
Specify start and finish times, preparation and personnel requirements. Multiple conference sessions or a specialist meeting may need different arrangements from a brief discussion. For escort work, check travel, waiting and accommodation if relevant. For booth interpreting, identify equipment and operation costs.
A useful proposal explains deliverables and changes requiring renewed confirmation. Ask about overtime, date changes, new subjects and additional venues. List translation of slides, contracts and minutes separately. Tân Việt reviews the actual programme before advising on a quotation.
Illustrative scenario
Two proposals cover the same meeting duration, but only one includes preparation and travel. A scope comparison helps the client identify the difference before deciding.
Client checklist
- Use one consistent brief for the quotation.
- Separate personnel, equipment, travel and document translation.
- Confirm change conditions and response deadlines.
Frequently asked question
Can a price be confirmed from the language alone?
The subject, schedule, format and location are also needed to assess the work and propose suitable arrangements.
Discuss your requirements with Tân Việt
With more than 15 years of experience, Tân Việt provides simultaneous, escort, meeting and remote interpreting. We brief clients in advance, provide relevant CVs and qualifications for review and agree scope, confidentiality and support or replacement conditions where the fit is unsuitable. Arrangements in Hanoi, Ho Chi Minh City, Da Nang and other locations are confirmed against the actual requirements.
For a proposal, send language directions, date and time, venue or application, subject, headcount and sample material. The coordinator will discuss arrangements and a quotation before delivery.
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