Preserve intent, figures and conditions in every exchange. Tân Việt supports partner meetings, technical discussions, training and negotiations, with an advance briefing to understand the subject and match the interpreter.

When is this service right for you?

Suitable for two-way discussions that clarify requirements or agree next steps. Consecutive interpreting lets participants pause and check important points, but the agenda needs more time than a single-language meeting. For continuous speeches and a larger audience, we may recommend simultaneous interpreting instead of forcing every task into one format.

Scope and working arrangements

Agree the language pair, subject, participant roles and working time. Clients provide objectives and terminology; Tân Việt proposes relevant CVs and qualifications for review. During the meeting, the interpreter preserves meaning and tone and asks for clarification when necessary. Pricing decisions, contractual commitments and approval remain with authorised representatives.

Illustrative preparation and document discussion; not a photograph of Tân Việt clients. · Kampus Production / Pexels

Distinguish a proposal from an agreed decision

A conditional statement can sound like a commitment when its qualification disappears in translation. Interpreters should preserve uncertainty, questions and the limits of each statement. Your authorised representatives make commercial decisions; an interpreter should not negotiate, advise or accept terms on your behalf without a separately defined role. Agree how figures and action points will be checked.

Illustrative scenario

In an illustrative negotiation, a buyer says it may increase an order if the sample meets requirements. The translation must retain that condition. At the end, both sides distinguish confirmed points from matters awaiting approval rather than assuming that the larger order is already agreed.

Client preparation checklist

Share meeting objectives, participant roles and product terminology.
Speak in turns and pause to confirm important numbers or qualifications.
Assign a minute-taker; scope any written translation required after the meeting separately.

Practical point

State currencies, units and deadlines explicitly. Asking for a number again is preferable to guessing merely to maintain speed.

What to send for a quotation

Send participant numbers, location, timing, field and language directions. Mention presentations, signing sessions or remote participants. Minutes, written translation and post-meeting support should be separate agreed tasks. Confirm overtime, rescheduling and confidentiality requirements before the meeting.

Frequently asked questions

Can we speak with the interpreter beforehand?

Tân Việt discusses the content before delivery and arranges a suitability discussion according to availability. Share sample materials and selection criteria.

Are meeting minutes included?

Not automatically. Listening and interpreting require concentration; minute-taking or written translation should be scoped and staffed separately.

How do we report an unsuitable fit?

Give specific examples about terminology, accuracy or coordination to the company contact. Adjustments or replacement follow the agreed conditions.

Prepare your assignment with Tân Việt

Tân Việt introduces more than 15 years of experience and offers simultaneous, escort, meeting and remote interpreting in Hanoi, Ho Chi Minh City and other major cities. We discuss the content with clients before the assignment, propose appropriately qualified interpreters and provide relevant CVs and qualifications for review. Scope, confidentiality and replacement arrangements when the fit is unsuitable are agreed before delivery.

Send dates, locations, language pairs and the intended subject for advice based on your assignment. Share sensitive documents only after agreeing an appropriate channel and confidentiality requirements.

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Professional interpreting for business meetings and negotiations