A practical briefing checklist for your interpreter

Share what the interpreter needs to understand

Preparation materials should explain the meeting's purpose, speakers and terminology that must remain consistent. You do not need to send every company document. Select relevant items, control access and identify information that cannot be shared further. Tân Việt discusses content with clients before delivery to clarify the scope and preparation needs.

Illustrative scenario

An illustrative team sends three slide decks with different figures and no final-version label. The interpreter may prepare the wrong one. A named coordinator confirms the master version and highlights changes sent close to the event.

Client preparation checklist

Create a one-page brief covering objectives, agenda, participants and a confirmation contact.
Send final slides, terms, proper names and likely questions.
Mark confidentiality requirements and agree document retention or deletion.

Practical point

If slides are unfinished, send an outline first. A short contextual conversation is better than arriving with no briefing.

Prepare your assignment with Tân Việt

Tân Việt introduces more than 15 years of experience and offers simultaneous, escort, meeting and remote interpreting in Hanoi, Ho Chi Minh City and other major cities. We discuss the content with clients before the assignment, propose appropriately qualified interpreters and provide relevant CVs and qualifications for review. Scope, confidentiality and replacement arrangements when the fit is unsuitable are agreed before delivery.

Send dates, locations, language pairs and the intended subject for advice based on your assignment. Share sensitive documents only after agreeing an appropriate channel and confidentiality requirements.

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