A meal can move from social conversation into business. Agree who may discuss information, the assignment's limits and whether the meal is included in working time. New proposals still need authorised confirmation.
Give the escort itinerary a clear coordinating contact
Describe stops, subjects, hosts and travel time. This supports staffing better than a city name alone. Specify duties beyond language transfer, including arrival support or business meals. Reassess personnel and timing when groups split or venues change. Before each stop, the coordinator should restate its objective and rules.
Preparation checklist
- Addresses, schedule and local contacts.
- Topics, terminology and approved shared material.
- Access, safety and photography rules.
- Changes, waiting time and assignment end point.
Illustrative scenario
A partner asks about an extra discount over dinner. The interpreter relays the question to the client's representative and records the follow-up instead of supplying a figure.
Frequently asked question
Can a destination be added on the day?
Contact the coordinator early to check timing, travel and any extra charges. A new venue is not automatically inside the confirmed scope.
Discuss your project with Tân Việt
Tân Việt provides interpreting and translation with more than 15 years of experience. We discuss the brief before work starts, identify suitable expertise and share relevant experience, CVs and qualifications for review. Documents remain confidential and are shared with assigned staff. For interpreting assignments, raise suitability concerns so we can discuss support or replacement under agreed conditions.
Send language directions, a document sample or meeting brief, deadline and location for a tailored proposal. Scope, preparation and quotation are confirmed before work begins.
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