Attach every figure to its item and conditions
A sample price can differ from a volume-order price, and production may start only after sample approval. Preserve those conditions and identify products by code as well as name. Share specifications and questions beforehand. Authorised representatives of each party must confirm the transaction terms.
Illustrative scenario
Illustrative scenario: a supplier offers delivery twenty days after receiving materials, but the buyer understands twenty days from the meeting. Repeating the condition helps establish the actual start date and remaining dependencies.
Preparation checklist
- Prepare item codes, reference samples, quantities and questions.
- Check currencies, units, dates and what each price includes.
- Close with confirmed points and matters needing written confirmation.
Practical coordination advice
Match product image codes to the specification table to avoid discussing different versions.
How to evaluate the service
Both parties can read back the same product, delivery milestone and outstanding conditions.
Frequently asked question
May the interpreter decide prices for us?
No. Language transfer does not give authority to accept commercial terms.
Prepare with Tân Việt
Tân Việt provides interpreting in Hanoi, Ho Chi Minh City and other locations on confirmed schedules. With more than 15 years of experience, we brief clients before assignments, propose suitable personnel and share relevant CVs, experience and qualifications for review. Documents and discussions are confidential and limited to assigned staff; an NDA can be agreed before sensitive files are shared. Raise suitability concerns early so we can discuss support or replacement under the agreed conditions.
Send language directions, dates, venue, subject, headcount and sample material for a proposal and quotation. Staffing, scope and preparation are confirmed before delivery.
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