TÂN VIỆT
Practical insights to help you prepare for your interpreting assignment.
Insights
Interpreting and minute-taking demand different attention. Assign a recorder if bilingual minutes are needed and define later written translation. Separate decisions, proposals and items still awaiting approval.
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When internal discussion is needed, announce a pause and clarify who stays. Avoid ambiguous side remarks as instructions to the interpreter. On resuming, state what is authorised for communication to the other party.
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Link each number to its unit, period and subject. Check decimal separators, thousands and millions against a document when decisions depend on them. A read-back pause is often better than disputing a number after the meeting.
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Identify photography and document restrictions in the itinerary. Share entry rules, protective equipment needs and information boundaries with assigned personnel. Interpreters communicate rules; the site manager controls access permission.
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A meal can move from social conversation into business. Agree who may discuss information, the assignment's limits and whether the meal is included in working time. New proposals still need authorised confirmation.
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Machine noise can make speech unclear even within one language. Plan safe stopping points, visual references and listening equipment where appropriate. Interpreters should request repetition rather than guess specifications they cannot hear.
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Staffing depends on simultaneous conversations, not headcount alone. If engineering and procurement groups separate, provide each group's route and subject so suitable personnel can be assessed.
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An arrival plan needs an exact meeting point, travel reference where relevant and a contact for changes. Separate interpreting from vehicle booking or administrative assistance. Tân Việt confirms escort duties against the agreed itinerary.
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Delegates need to know where to collect equipment, select their language and return it. Assign battery checks, spare quantities and doorway assistance. Interpreters should not be expected to distribute receivers while interpreting a live session.
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Sessions running at the same time need separate resource planning. List each room, topic, audience and start time. Staff and equipment cannot automatically cover overlapping sessions, and moving between rooms also requires handover time.
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Map which language each speaker uses and what every audience group needs. If an intermediate language is required, discuss relay arrangements with interpreters and technicians rather than simply ordering a number of channels.
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Include videos in the sound rehearsal. For live interpreting, provide the video and script beforehand and test the audio feed to the booth. Translating subtitles in advance is a separate task whose scope should be confirmed.
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